As a college instructor and communication expert with extensive nonfiction and educational writing experience, Mary shares tips and advice related to a wide variety of topics.
When seeking information from businesses, it can be helpful to submit your request in writing. This way, you can make sure your request is clear and that you are asking for the same level of detail from each company you are contacting.
Use the template below or another sample letter of request to help you get started. Simply click the image and the letter will open as a PDF document that you can customize, save and print as needed. See this guide for Adobe printables if you need assistance.
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Make any adjustments to the template needed to customize the content to your needs. When you are finished, use the toolbar to save the document. Proof it carefully before distributing. You can email or fax the request as a PDF file or print it to mail or deliver.
This type of letter can be used anytime you need to request information from a business. Examples of appropriate uses include:
When writing a business letter to send to a company to request information, it's important to use a professional tone and appropriate format. Clearly state the purpose of the letter at the beginning, being as specific as possible. If you need a response by a certain time, indicate the deadline for response and indicate the best way for the recipient to provide you with the information you are requesting. Be sure to include a way for the recipient to get in touch with you if he has questions or needs additional details.
Before sending the letter, contact the business and ask how they prefer to receive this type of correspondence (mail, fax, email, or personal delivery). Also ask for the name and contact details of the person to whom the request should be directed so you can be sure it is addressed to the correct individual.
